1. Who We Are

Colours Agency is a model agency registered in Scotland with the registered address of 129 – 131 Bridgegate, Glasgow G1 5HZ. We act as a Data Controller for the personal data we process. For any questions regarding this Privacy Policy or our data practices, you can contact us at:

Email: info@coloursagency.com

2. Information We Collect

We may collect and process the following categories of personal data:

a) Personal Information

• Name, address, phone number, and email address.
• Date of birth, gender, and nationality.

b) Professional Information

• Portfolio images and videos.
• Measurements and physical characteristics (e.g., height, hair colour).
• Social media handles and public profiles.

c) Financial Information

• Bank account details for payments.
• National Insurance Number or tax details.

d) Other Information

• Emergency contact details.
• Communications with us (e.g., emails, messages).

We may also collect sensitive personal data, such as health information or diversity data, with your explicit consent, where necessary for assignments or compliance with legal obligations.

3. How We Collect Your Data

We collect your personal data through the following means:

• Information you provide directly via forms, contracts, or emails.
• Images and details shared during castings, interviews, or photoshoots.
• Data from your interactions with our website (e.g., cookies, IP addresses).

4. How We Use Your Data

We use your personal data for the following purposes:

• Talent Representation: To manage your profile and promote you to clients.
• Communication: To provide updates, respond to queries, and manage bookings.
• Contract Management: To process agreements and payments.
• Compliance: To fulfil our legal obligations (e.g., tax reporting, safeguarding).
• Marketing: To feature you in promotional materials (with your consent).

5. Legal Basis for Processing

We process your personal data based on the following lawful grounds:

• Contractual Necessity: To perform or prepare for a contract with you.
• Consent: Where you have given explicit consent (e.g., for marketing or processing sensitive data).
• Legal Obligations: To comply with legal and regulatory requirements.
• Legitimate Interests: To manage our business effectively, provided this does not override your rights.

6. Sharing Your Data

We may share your personal data with the following third parties:

• Clients and industry professionals (e.g., brands, photographers, stylists).
• Service providers (e.g., IT support, accountants, payment processors).
• Regulatory authorities, where required by law.

We will ensure that any third parties accessing your data comply with data protection laws and safeguard your information.

7. International Data Transfers

If we transfer your data outside the UK or European Economic Area (EEA), we will ensure it is protected by appropriate safeguards, such as:

• Binding corporate rules.
• Standard contractual clauses approved by the UK Information Commissioner’s Office (ICO).
• Transfers to countries deemed to have adequate data protection standards.

8. Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. When no longer needed, we will securely delete or anonymise your data.

9. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Access: To request a copy of your data.
• Rectification: To correct inaccurate or incomplete data.
• Erasure: To request the deletion of your data (subject to certain conditions).
• Restriction: To limit processing under specific circumstances.
• Data Portability: To receive your data in a portable format.
• Objection: To object to processing based on legitimate interests or direct marketing.
• Withdraw Consent: To withdraw consent where processing is based on consent.

To exercise your rights, contact us using the details in Section 1. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk (https://www.ico.org.uk).

10. Data Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or disclosure. These include:

• Encryption and secure storage.
• Access controls and authentication mechanisms.
• Regular security audits and staff training.

11. Cookies and Website Tracking

Our website uses cookies to enhance user experience and collect analytics. For details, please refer to our Cookie Policy.

12. Updates to This Privacy Policy

We may periodically update this Privacy Policy. Changes will be posted on this page with an updated “Effective Date.” We encourage you to review it regularly.

13. Contact Us

For any questions or concerns about this Privacy Policy or your data, contact us at:

Email:info@coloursagency.com (mailto:info@coloursagency.com)

Colours Agency is committed to safeguarding your privacy and ensuring transparency in how your data is used. Thank you for trusting us.